How scanning bureaus can get benefit by using a private label DMS

For past some days I didn’t feel like writing; simply because I was searching for something pertinent, something that is a necessity for my readers. Well, last night I came up with something useful. We all know that managing all important documents, files and papers in any working organization is always a tough ask. Well, if you have been wondering about the latest concept called ‘paper-less office’, then, here is your answer my friends. The latest document management system makes you earn more profit besides making your work-place a neat and clean place.

Private label documents management system

Private label documents management system or software for that matter is a type of private label web files manager allowing the authorized users to store, access or recover key files with their business partners on a very secure system in no time. Powered by newest technology, it offers features such as; version-histories, unlimited accounts, detailed statistics etc. This software is a fine tool to provide your customers all access to view, download or upload important files via a secured system without using FTP.

Why a private label DMS is ideal for scanning bureaus?

Scanning service providers usually provide scanning and archiving services to various small and big sized SME’s. The files, in this particular process, needs to be viewed, scanned, shared or stored or downloaded with utmost security.

And here comes the necessity of using a private label DMS for scanning bureaus.

1) Password & data is always protected- With a private label DMS on board, your client is no more in fear of losing important data, papers or password. Make no mistake; this is the ultimate criteria people seek from any scanning agency.

2) Easy viewing- Viewing, sharing or collaborating links, logo and designs etc with your business partners is easy like never before.

3) Client friendly- The usage of a DMS has been made entirely from the customers’ perspective. Now the customers won’t face any difficulties in terms of viewing or distributing their files which will automatically ensure more business and profit for your scanning company as a consequence.


I hope I could clarify my stand pretty clearly in the above article regarding why and how a private label DMS can be helpful for any scanning bureaus in order to grow as a business concern. Now it’s your turn to let me know what you think about my views.

Be Careful Using AdWords for Keyword Research

For the past decade, most of us in the field of search have relied on Google's AdWords data (either in the public tool, the API or the tools inside AdWords accounts). It's the best source we've got, but many marketers may not realize that sadly, the numbers and queries may not always match up to what's actually happening on Google's search engine. I'll illustrate with an example.

An SEOmoz blog post ranks in the top 2-3 results for many keywords around the phrase "blog traffic." Here's a screenshot of some of those rankings:

I went into our Google Analytics account and pulled the related keywords along with how much traffic they've sent in the past 30 days:

Then I went to Google's AdWords Tool and searched for "blog traffic" to compare the suggestions:

Here I got confused, because many of the terms that we receive traffic for are NOT shown above in the list... Is Google hiding them? Do they not know about them?

To be sure, I typed them into Google's AdWords Tool manually, performing [exact match] searches only:

Holy cow... There they are. So, AdWords does have volume for these, and will display it, but only if you enter them exactly (or rather, "more exactly" - you can find them if you do sets of imprecise, but closer queries, too). I made the chart below to illustrate which terms were available from the broad reserach:

As you can see, there's ~50% of the terms not shown in the suggestion list, which is fairly substantive and could lead to some serious missed targeting opportunities.

THE IMPORTANT LESSON: Running discovery-focused searches in AdWords may not show you all the valuable/high-volume keyword phrases connected to a word/phrase.

There are a few ways to address this challenge:

1. If you have the budget, my top recommendation is to buy a few, very broad keywords in AdWords, send them to a relevant landing page on your site, but realize you probably will lose money on the campaign. The goal isn't conversions, but rather to learn by watching the keyword terms/phrases for which you get impressions. This is also great conversion-testing if you have the budget to invest, but even a week or two of data can be highly valuable for future keyword targeting.
2. When searching in AdWords, start broad, and then enter narrower queries and note the new phrases that come up. Make sure to use exact match, and be diligent in testing variations. Google only lies through omission.
3. The relative numbers of searches aren't perfect (as you can see above), but they are relatively decent. In fact, I'd say they've improved in what they show vs. the actuals you'll see compared to prior years. However,
4. Use your own analytics as a guide to find new terms/phrases you might be imperfectly targeting. And if you see keyword variations that have a unique or different intent, it might even pay to create a more targeted page for that query, and you often need less work to rank, since Google uses the "indented results" system to drop a second URL from the same domain directly underneath the first one on a given page.

source: seomoz

Attention SME’s# online document managements hold the key for future market share

There has been lot of debates of late on whether the world will end in 2012 or we’ll stay alive!! Well, this is something that I can’t comment upon but I can say one thing quite firmly that in near future the thing called online document management system is going to create more impact upon the way various small or large businesses and particularly SME’s have been working so far.

In today’s business world the speed and precision of finding the requisite data and information at right time can have a direct impact on any business. Mostly the vast business related information generated by any business remains in a cluttered state and you spend hours to find, view or share them. Implementing an online document management system means you don’t need to go through all those hassles anymore. Powered by the latest SaaS (Software as a Service) model of software delivery, online DMS is also a very easy-to-use procedure.

Significant benefits of using an online DMS are:
• Document archiving
• Simultaneous multi-user access
• Document security
• Disaster recovery

The future of online document management systems

As I have already stated that over the past few years the paradigm of doing any business has taken a 180* turn, it’s no wonder that in upcoming years online DMS would only become more relevant due to its advanced usage. This is an era of smart phone and tablet; yes, no more of those big untidy files or racks in your office.
The studies done in recent past are a clear indication of the fact that due to rent-cost or time-management, today, every other business is in search of systems that will help them do their business in a more concrete and organized manner besides saving unnecessary time, cost and energy.


Why online DMS is going to be the future

While reading a techno-journal some days back, I read a very interesting observation by Naomi Miller, director, enterprise document management product marketing, Documentum. She says, "The next generation of CMS software will produce a convergence between enterprise content management (ECM) and information storage systems, offering customers a complete information lifecycle management solution for end-to-end management of structured and unstructured enterprise information". I too agree with her totally.

After all, this is a fast-paced world where the margin for error is almost zero. Who want to take risks in this precarious scenario? When you have something like an on-line DMS, which is both user-friendly & money saving, don’t you think it’s too obvious that it will only grow with time and take more of the market share?
Looking forward to your comments

Why white label document management is must for SME’s

Online document management systems (DMS) are usually used to run a business in a more well thought-out and user-friendly way to save time and cost. It helps to collect scanned copies of key files in a centralized server and thus users can access them from any location at any time with an internet connection.

What is White Labeling?

Well, though I assume that most of my readers here aren’t oblivious with this term but for those who don’t possess too much idea about the usage or various aspects of this feature, here is a short description for you people.

See, white label solution is an immensely crucial subject for those dealing with any online promotion or web-marketing business. This process gives you easy access to share company logo, design, products and a host of other services without too many hazards. Some people also relates this term with affiliate promotion. It’s like; I offer you to post your links etc to publish in my website and in return you’ll pay me or give me a certain profit. Through this case both parties get a share and gain an advantage in their respective web-businesses.

Why traditional DMS no more ideal for you ?

With changing time and business scenario, various tricks of doing businesses have also changed. In this fast paced world, where, no matter what business- small or big- you are into, you have to remain on your toes all the time. Thus today you are left with no choice but to get yourself adept with the latest evolutions and acquire new technologies to survive in this rat race. You make one mistake and your competitor is through.

Due to factors like; difficult installation process, up-gradation hazards, limited access, too much time-taking etc, the traditional DMS isn’t the right option for you anymore. So, what is the solution? Keep on reading,

Advantages of using a white label document management system

1) When you are enabled with a feature like white-label solution your clients are able to see and go through your site directly, it obviously makes the most of your customer base.

2) The moment you start getting more attention from your customers it’ll unquestionably increase your revenue as a result. More people mean more visibility causing more business. See? It’s as easy as a candy.

3) While using a white label DMS you have more chances of offering more services and products to your customers. More people will get to know about your services and thus your range of doing business also broadens.

Apart from that the most important benefit of using a white label DMS is that you are able to reduce all your unnecessary promotional costs. You don’t need to spend money anymore to generate extra traffic to your website.

Offering various training sessions to your clients by charging a particular rate also is an added bonus of using a white label document management system.